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Professional Meeting and Conference Planning Services

Personal attention to every detail is what we're all about!

  • Supplier Negotiations
  • One-stop Shopping
  • Quantity Discounts
  • Cost Savings

Stress-Free Meeting and Conference Planning

Our Stress Free Meeting and Conference Planning Services will take care of all the details, allowing you to focus on the contents of the meeting or conference and the message it is sending. No meeting, conference, convention or special event is too small or too large for High Performance Motivation, we’ve coordinated all size and types of meetings and conferences from 15 to 2000 people.

Attaining the greatest results for the least amount of money is today's business goal. Many companies are realizing that, "Just because that's the way we've always done it!" is not necessarily the best or most efficient way. We will save you thousands of dollars on your next meeting/conference or incentive trip. How?

Supplier Negotiations

We have been planning meetings, conferences, incentive programs, conventions and events for over 30 years. We have many contacts in the hospitality industry. It is important to know what can be negotiated and what cannot, we do!

Volume Discounts

Over the past 30 plus years, we have established outstanding relationships with hundreds of group oriented hotels, as well as, major hotel chains throughout the world. With hundreds of thousands of room nights purchased from our hotel suppliers annually, we negotiate our rates based on a projected pooling of our clients' needs. If you're planning a 3 night program projecting 10 participants (10 rooms, 30 room nights), your nightly room rate will be the same as if your group were 2,000 participants (1,000 rooms, 3,000 room nights). When you work with us, you are a part of our substantial buying pool.

One-stop Shopping

We can do it all with just one phone call. Tell us your destination
interest(s), budget guidelines &  requirements, and we will provide you with a free proposal that meet your needs.

We handle all the hotel arrangements, on-site logistics,  airline tickets or private charters, attendee mailings, speaker support, content and theme development, ground transportation arrangements and onsite meeting and conference production. 

Cost Savings

We will suggest more cost-efficient alternatives and help you manage your budget. In addition, our negotiation skills can and will generate tremendous savings.

Strategic Planning

    • Negotiate Rates 
    • All Hotel Arrangements 
    • Food & Beverage Planning
    • Airline Arrangements (both scheduled air & charters)
    • Gift Management 
    • Meeting/Conference Room Setup
    • Leisure Activities
    • Printed Material/Attendee Mailings 
    • Cost Comparisons and Budget Development

 Program Development/Production

    • Theme Creation
    • Speaker Support
    • Motivational Speakers & Entertainment
    • Onsite Staging, Audio/Visual and Meeting/Conference Production

 On-site Execution

A successful meeting or conference involves more than just planning the logistics. It’s just as important to have all of your ducks in a row so the plan comes together. Meeting/Conference personnel will arrive prior to the event to handle any last minute preparations and to make a final inspection. We will remain onsite to ensure that all arrangements are delivered on time and as planned.


You will find our entire staff knowledgeable, well-trained, and enthusiastic. We take personal pride in the success of your program.

Travel is a large part of your meeting and conference budget. High Performance Motivation will provide you with a team of travel professionals who will focus on economy, accuracy and convenience.

We also have partners experienced in providing full-service audio/visual, staging and production for your meeting or conference at reasonable rates.

We know that your meeting/conference makes a statement about your company, who you are, what you are and where you're going. We will make sure that your meeting or conference projects your image and meets your objectives. Personal attention to every detail is what we're all about.